EndNote

There is much that can be said about tips and tricks for using EndNote. Here are some you may find useful. The EndNote manual1 has all of the detail.

Recent pdf's often come with a [http://www.doi.org/ DOI2]. It is generally possible to import the pdf into EndNote. EndNote will extract the bibliographic information and drop the data into the correct fields. No typing required!

EndNote also has the capability to connect with various libraries around the world3. This can be handy to import data about books you may be citing. Again, no typing required other than the search terms you use. Some of library access files that come with EndNote are restricted. Probably the best one to use that is freely available is The Library of Congress. The other library you may want to access is the Griffith library. The connection file for the Griffith library does not come with EndNote but can be downloaded from the library and added to your set of connection files.

EndNote now handles the use of specific page numbers for in text references, e.g. (Smith, 2001, p. 31) The symbol to use to indicate the page number or range is the @ sign, e.g. in EndNote the unformatted reference would look like this: {Smith, 2001 #7327@31}. The #7327 is the unique identifier for the reference in your EndNote library. When EndNote is asked to format the references (using APA in this case), it would produce (Smith, 2001, p.31).

When you do a search using the Griffith library, you obtain a list of references, each contained in a box which is highlighted when you move your mouse over the box. In the top right hand corner of the highlighted box there are two icons, one for preview and one to save the item. If you click on that, the bibliographic information is saved. You can as many references as you like. As you save items you'll notice a small box, bottom right of your screen that keeps a tally of these items and called Saved Items. If you click on saved items you will get a new screen listing your saved references and giving the option to Export them, Print them or email them. To convert the data into a format EndNote can read, choose the EndNote button from the Export options. This will generate a file and download it to your computer. The file will have a name that looks like this: summon_20111222_0308.ris. The numbers will be unique to the search you did.

To get the data into EndNote you choose the Import option (under the File menu). The import option in the window that opens is Reference Manager (RIS). It's handy to choose the Discard Duplicates option and usual to choose the No Translation option. You then need to find the file you have downloaded and select it. Then click on the Import button. The bibliographic references you found in the library should then be downloaded to your EndNote library.

Unless otherwise stated, the content of this page is licensed under Creative Commons Attribution-NonCommercial-ShareAlike 3.0 License